Page 307 - DEDU503_EDUCATIONAL_MANAGEMENT_ENGLISH

Unit 22: Application of Educational Management in Administrative Areas

the home examination first, second and terminal marks are also entred and students results Notes
parpared very quickly and students marks sheets also prpepared simulatousy. The result
are given on computer internet service before publishing in the news paper.

Importance of School Records
The following are the Importance of School Records :
(1) Schools keeps an account of each student on its roll and submits periodic reports, which contain
all the necessary information about the students.
(2) The school records help to submit to the Department of Education the budgetary statement of
financial needs at the beginning of the session.
(3) School records help to judge the progress of the student on rolls, their strength and weakness
and help the teachers and parents to bring about desirable changes.
(4) The records also help to know the educational achievements of a particular locality and even of
the state.
(5) School records help in the development of healthy relationship between the school and home.
From the progress report, both the teachers and parents evaluate the student’s achievement
and progress.
(6) School records help in undertaking educational research. Research scholars get a complete
picture on student progress, instructional materials, physical development promotion practices,
different tests etc. The research findings also help the school authorities to introduce new
educational reforms.
Maintenance of School Records
(1) Stock List : In every institution, a stock lists of register should be prepared.

(2) Particulars : On the outer cover of each register, the following particulars should be written :
(i) The name of the school,
(ii) The Serial No. of the register,
(iii) The name of the register,
(iv) Number of the volume.
(v) The number of page in the volume and dates on which the volume was opened as closed.
(3) Pages : When a register is opened, the page should be numbered consecutively, either in red
ink or with a numbering machine.
(4) Registration : Registration should be kept tidy. Writing and figuring should be such as will
give a neat appearance to the entries. Figures must not be joined. Registers should not be folded
or the page crumpled. Over-writing should not be permitted.
(5) Countersigning : Entries should be countersigned by the principal. A new volume of a register
should not be opened every year, if the previous volume contains some blank pages. Whenever
a fresh book is put into use, a remark on the flysheet of the book that the previous volume has
been fully used and lodged in the records should be recorded and the date from which the new
register is used and the number of pages it contains should also be noted therein.

Self Assessment
1. State whether the following statements are ‘true’ or ‘false’.
(i) Coordination ensures the close interrelation and integration of all the functional activities of
the organisation.

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