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Educational Management

Notes 4. Most of the teachers are not very serious in completing his diary. Change of subject and class
creates problems to maintain it regularly.
(12) Withdrawal Register
The students records are maintained in the registers – Admission register, Enrolment register
students attendance register and withdrawal register. The withdrawal register are used for
students who are leaving the school. They have to full fill the withdrawal form and they have
to seek the no-dues certificates from different sections of the school such as, library incharge,
games incharge and class teacher etc.
The withdrawal farm is duly completed by the student and submit in the school office. The
office has to examine the fram entries from admission and enrolment register after that school
head has to sign on the withdrawal form. The name of students and his particulars are mentioned
in the withdrawal register. The office has to issue a transfer certificate or migration certificate
to him. The details of the certificate are also recorded in withdrawal register of school.
The admission register and withdrawal register complete the profile of student school life. It
has the legal evidence for his date of birth, work and conduct. These register are maintained
carefully in the school records for future use.
(13) Data Entry of Students Records in Computer
The use computer is now being used in our school management. The school maintains the
various types records in school, prior to the computer this process was very time consuming
while the students require their results and certificates as early as possible for their use in
further education and for seaking jobs. The students data entry is made usually at four stage.
(a) Admission of the students.
(b) Students profile for the students performance.
(c) Format of marks sheet of their terminal or final records and unit plan/terms.
(d) Format of the certificates.
The details for these data entry in computer have been discussed in the following paragraphs.

(a) Admissions of the Students : Every student has to complete the admission form before
taking admission in a school and college. Now format of admission form is designed according
to the use in computer for the data entry. The format of admission includes all the required
informations about the students. After granting admission an enrolment number is assigned
to each student at the time of admission. A file is prepared in computer for every students
to maintain the record or profile of the students. Now-a-days the admission record or
enrollment of students are maintained in the computer data entry file.
(b) Students Profile for the students performance & Participation in School Programme :
After admission the students participate in various school social, cultural and co-curricular
activities: N.C.C Scouting and N.S.S. programmes. The students participation their level of
performance and awards are also recorded in the computer file referring to their enrollment
numbers. The provision is made in the format of students file. The format of computer
performa has the columns of these data entry. In this way computer prepares students profile
for each students simultaneously.
(c) Format of Marks Sheet and Terminal/Final Result : The main task of a school is to organize
teaching and conduct examination, first, second and final/ terminal examination. Before
examination, students have to complete examination form which includes the admission
card. The format of examination form is prepared according to use of computer data entry.
Every students is alloted examination number to maintain examination records in computer.
After examination obtained marks of the students are entered in the computer. The computer
prepares the marks sheet of each students and the consolidated result of the examination. In

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