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Educational Management

Notes 7. It contains data of use in conferring with teachers about individual students.
8. It furnishes assistance to counsellors in adding students to plan their high school and post
high school courses to study intelligently.
9. It is valuable in assessing the students occupational insight and in aiding them to become
realistic in their vocational planning.

10. It provides much of the raw material which is used in making of case studies of certain
problem students.
11. It is of use in conferences with parents about the achievement and school adjustment of their
children.
12. It forms an excellent basis for reports to colleges, school and prospective employers.
(8) Stock Register of Equipments
This register keeps information of all the movable property of the school. While purchasing
equipment or furniture, it must be duly entered in this property register. The head of the
institution should check this register physically at least once in a year. Verification report should
be recorded in the stock register. It can show which articles are missing and which need
immediate repairs. The register should contain the following information :
(i) Name of the article.
(ii) Quantity and cost of the articles.
(iii) Date of purchase.
(iv) Name of the firm which supplied the articles.
(v) The authority ordering purchase.
(vi) Signature of the authority.
(9) Reports to the Parents
To get cooperation from the parents, reports containing various informations about the child
sent to the parents periodically. It should contain informations like the academic progress of
the child, his health condition, participation in curricular and co-curricular activities and other
important information. As a result, the parents can know the physical, intellectual, social, moral
and emotional growth of their children. Parents are also requested to guide their children
according to the informations given in the report.
(10) Service Book
The service book contains the service history of the employees. Information like the employee’s
date of appointment, his date of birth, educational qualifications, identification marks, permanent
home address, transfer, leave accounts, date of increments, reversion if any of reinstatement
etc., are carefully written in this book. The original service book is kept in the custody of the
headmaster in the secondary school. The authorities should duly verify the service book and
make necessary entries. The first page of the service book contains the following information :
1. Name
2. Residence
3. Date of birth by Christian era as nearly as can be ascertained
4. Educational qualifications
5. Exact height by measurement
6. Personal mark for identification
7. Father’s name and residence

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