Page 44 - DEDU503_EDUCATIONAL_MANAGEMENT_ENGLISH

Educational Management

Notes The school calendar, gives us a clear picture of various activities to be conducted throughout the
academic year. It is helpful to the administrator, teachers and pupils.
The Log Book
Every school should keep a Log Book. At present only the imspecting officers are entitled to put
down their remarks in it. But it should contain a complete record of events and furnish material
for a history of the school. It should mention special events, the introduction of new text-books,
apparatus or courses of instructions, any plan of lessons approved by the inspector, the visits of
the inspecting officers and other distinguished persons interested in education, absence and illness
of any of the school staff and any failure in duty on their part, changes in the working hours of
school, some special circumstances affecting the school that may deserve to be recorded for
future reference or any other reason.

Admission Register
A record of all the pupils who are admitted to the school. The Admission Register contains the
date of admission, the serial number of the pupil, the age and name of the pupil, the father’s
name, caste, occupation and address, the class to which the pupil is admitted and the date on
which he leaves the school. An admission register has to be preserved permanently and is often
required by some superior authority in a court of law as evidence for the date of birth of a pupil.
Special care should be taken in keeping the register so that there are no mistakes whatsoever,
especially in the column of the date of birth of the pupil when he is admitted to the school. Fresh
entries have to be made when pupils move from one department to another in the school.
Pupils’ Attendance Register
Only one attendance register should be kept by one teacher. Exceptions may be made, however,
in those cases where classes are small. As the attendance registers provide a separate column for
each session of the school day, attendance has to be marked for both the morning and the
afternoon sessions, as soon as the class assembles at the prescribed time. Holidays and their
nature should be shown in the attendance register. It should show the absences, tardiness, entrances,
withdrawls, promotions, failures and other information which may be desired by the
administrators.
Attendance, registers should be preserved for five years.
Cash Book
All financial transactions occuring from day to day in a school are to a entered in a cash book. It
should be a bound volume and containing pages numbered in print.
All transactions to which a principal is a party in his official capacity must be brought in the
school cash book. All sorts of amounts received on a particular date should be deposited in full
into a Government Treasury or the Bank, as the case may be.
Cash Book - - - - - - for the - - - - - - of - - - - - - 200

Month Receipts Ledger Amount Total Month Payments Ledger Amount Total
& Date Folio Rs. P. Rs. P. & Date Folio Rs. P. Rs. P.

38 LOVELY PROFESSIONAL UNIVERSITY