Page 45 - DEDU503_EDUCATIONAL_MANAGEMENT_ENGLISH

Unit 3: Management at Different Levels-Elementary, Secondary, Higher Education

Speciman of Cash Book Notes
All transactions relating to the school, such as salary, fees and fines, should be entered in the cash
book. It must be kept up-to-date. There must be agreement between entries in the cash book and the
corresponding entries in the other registers such as contingent register, Union Account Register,
Admission Fee Register, Medical Register, Games Account Register, etc.
Stock Register of School Equipment
Whenever any equipment or furniture, that is of a more or less permanent nature, is bought and
placed in the school, it must be duly entered in the stock register. Alongwith the name of the article
should appear the date of its receipt in the school, its price, and name of authority who ordered the
purchase. The stock of equipment should be checked by the principal at least once a year. Verification
should be recorded in stock register, with an explanation for discrepancy if any, and action taken
for its regularisation. Checking is much simplified if room-wise inventories are prepared. A duplicate
of the inventories in each room may be displayed in each room and items added as articles are
placed in the room or scored off, if they are taken away from the room. The teachers in charge of
rooms have then a better chance of keeping a check on it and checking is made much easier. Nothing
should be struck off the register without the permission of the officer competent to do so.

Kind School Value Increase Decrease Value
or Invoice begining During Year During Year at
location Number of SChool Capital Maintenance Total Loss Depre- Total end of
of Year Outlay or ciation School
Property Sale Year

1
2
3

Specimen of Stock Register
Teachers’ Attendance Register
It records the daily attendance of the teachers in a school showing the time of arrival and the
time of departure of the teacher each day. It should be regularly filled in and signed by all
teachers, morning and afternoon, every day. Late comers should indicate the time at which they
arrive. The principal should also mark his own attendance and check the attendance of his assistants
at the commencement of each school session. Holidays and their nature should also be indicated
in it. Leave and nature of the leave should be shown and all application for leave should be filed
in the school office. The number of days of casual leave or other leave taken by each teacher
during the month, should be noted in the register by the principal at the end of the month.
Personal Record
There should be a complete personnel record of all the employees. It is valuable in helping the
principal to study and become, acquainted with the teaching personnel. It is also essential for the
teachers’welfare.
Enrolment Record
All pupils should be required to furnish certain general information upon entering school for the
first time. The enrolment card should be made in duplicate, one for the superintendent’s office
and one for the principal’s office. If may be used as a continous enrolment card and should be
kept up-to-date at all times, Some schools print the enrolment card in different colours, one
colour for the superintendent’s office and another colour for the principal’s office.

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